diff --git a/.woodpecker/agent-smoke.sh b/.woodpecker/agent-smoke.sh
index 591653e..40d95b8 100644
--- a/.woodpecker/agent-smoke.sh
+++ b/.woodpecker/agent-smoke.sh
@@ -91,7 +91,7 @@ echo "=== 2/2  Function resolution ==="
 
 # Functions provided by shared lib files (available to all agent scripts via source)
 LIB_FUNS=$(
-  for f in lib/agent-session.sh lib/env.sh lib/ci-helpers.sh lib/load-project.sh; do
+  for f in lib/agent-session.sh lib/env.sh lib/ci-helpers.sh lib/load-project.sh lib/file-action-issue.sh; do
     if [ -f "$f" ]; then get_fns "$f"; fi
   done | sort -u
 )
@@ -159,6 +159,7 @@ check_script dev/dev-poll.sh
 check_script dev/phase-test.sh
 check_script gardener/gardener-agent.sh  lib/agent-session.sh
 check_script gardener/gardener-poll.sh
+check_script gardener/gardener-run.sh
 check_script review/review-pr.sh
 check_script review/review-poll.sh
 check_script planner/planner-poll.sh
diff --git a/gardener/gardener-run.sh b/gardener/gardener-run.sh
index 2147123..79dc379 100755
--- a/gardener/gardener-run.sh
+++ b/gardener/gardener-run.sh
@@ -8,16 +8,17 @@
 # =============================================================================
 set -euo pipefail
 
-SCRIPT_DIR="$(cd "$(dirname "$0")" && pwd)"
-FACTORY_ROOT="$(dirname "$SCRIPT_DIR")"
+FACTORY_ROOT="$(cd "$(dirname "$0")/.." && pwd)"
 
 # Load shared environment (with optional project TOML override)
 # Usage: gardener-run.sh [projects/harb.toml]
 export PROJECT_TOML="${1:-}"
 # shellcheck source=../lib/env.sh
 source "$FACTORY_ROOT/lib/env.sh"
+# shellcheck source=../lib/file-action-issue.sh
+source "$FACTORY_ROOT/lib/file-action-issue.sh"
 
-LOG_FILE="$SCRIPT_DIR/gardener.log"
+LOG_FILE="$FACTORY_ROOT/gardener/gardener.log"
 LOCK_FILE="/tmp/gardener-run.lock"
 
 log() { echo "[$(date -u +%Y-%m-%dT%H:%M:%S)Z] $*" >> "$LOG_FILE"; }
@@ -43,28 +44,7 @@ fi
 
 log "--- Gardener run start ---"
 
-# ── Dedup: skip if an open run-gardener action issue already exists ───────
-OPEN_ACTIONS=$(codeberg_api GET "/issues?state=open&type=issues&labels=action&limit=50" 2>/dev/null || true)
-if [ -n "$OPEN_ACTIONS" ] && [ "$OPEN_ACTIONS" != "null" ]; then
-  EXISTING=$(printf '%s' "$OPEN_ACTIONS" | \
-    jq '[.[] | select(.title | test("run-gardener"))] | length' 2>/dev/null || echo 0)
-  if [ "${EXISTING:-0}" -gt 0 ]; then
-    log "poll: open run-gardener action issue already exists — skipping"
-    log "--- Gardener run done ---"
-    exit 0
-  fi
-fi
-
-# ── Fetch 'action' label ID ──────────────────────────────────────────────
-ACTION_LABEL_ID=$(codeberg_api GET "/labels" 2>/dev/null | \
-  jq -r '.[] | select(.name == "action") | .id' 2>/dev/null || true)
-
-if [ -z "$ACTION_LABEL_ID" ]; then
-  log "ERROR: 'action' label not found — cannot file gardener issue"
-  exit 1
-fi
-
-# ── File action issue ─────────────────────────────────────────────────────
+# ── File action issue for run-gardener formula ────────────────────────────
 ISSUE_BODY="---
 formula: run-gardener
 model: opus
@@ -76,21 +56,20 @@ AGENTS.md update, and commit-and-pr.
 
 Filed automatically by \`gardener-run.sh\`."
 
-PAYLOAD=$(jq -nc \
-  --arg title "action: run-gardener — periodic housekeeping" \
-  --arg body "$ISSUE_BODY" \
-  --argjson labels "[$ACTION_LABEL_ID]" \
-  '{title: $title, body: $body, labels: $labels}')
+_rc=0
+file_action_issue "run-gardener" "action: run-gardener — periodic housekeeping" "$ISSUE_BODY" || _rc=$?
+case "$_rc" in
+  0) ;;
+  1) log "poll: open run-gardener action issue already exists — skipping"
+     log "--- Gardener run done ---"
+     exit 0 ;;
+  2) log "ERROR: 'action' label not found — cannot file gardener issue"
+     exit 1 ;;
+  *) log "ERROR: failed to create action issue for run-gardener"
+     exit 1 ;;
+esac
 
-RESULT=$(codeberg_api POST "/issues" -d "$PAYLOAD" 2>/dev/null || true)
-ISSUE_NUM=$(printf '%s' "$RESULT" | jq -r '.number // empty' 2>/dev/null || true)
-
-if [ -z "$ISSUE_NUM" ]; then
-  log "ERROR: failed to create action issue for run-gardener"
-  exit 1
-fi
-
-log "Filed action issue #${ISSUE_NUM} for run-gardener formula"
-matrix_send "gardener" "Filed action #${ISSUE_NUM}: run-gardener — periodic housekeeping" 2>/dev/null || true
+log "Filed action issue #${FILED_ISSUE_NUM} for run-gardener formula"
+matrix_send "gardener" "Filed action #${FILED_ISSUE_NUM}: run-gardener — periodic housekeeping" 2>/dev/null || true
 
 log "--- Gardener run done ---"
diff --git a/lib/file-action-issue.sh b/lib/file-action-issue.sh
new file mode 100644
index 0000000..a8f9dfa
--- /dev/null
+++ b/lib/file-action-issue.sh
@@ -0,0 +1,49 @@
+#!/usr/bin/env bash
+# file-action-issue.sh — File an action issue for a formula run
+#
+# Usage: source this file, then call file_action_issue.
+# Requires: codeberg_api() from lib/env.sh, jq
+#
+# file_action_issue <formula_name> <title> <body>
+#   Sets FILED_ISSUE_NUM on success.
+#   Returns: 0=created, 1=duplicate exists, 2=label not found, 3=API error
+
+file_action_issue() {
+  local formula_name="$1" title="$2" body="$3"
+  FILED_ISSUE_NUM=""
+
+  # Dedup: skip if an open action issue for this formula already exists
+  local open_actions
+  open_actions=$(codeberg_api GET "/issues?state=open&type=issues&labels=action&limit=50" 2>/dev/null || true)
+  if [ -n "$open_actions" ] && [ "$open_actions" != "null" ]; then
+    local existing
+    existing=$(printf '%s' "$open_actions" | \
+      jq --arg f "$formula_name" '[.[] | select(.title | test($f))] | length' 2>/dev/null || echo 0)
+    if [ "${existing:-0}" -gt 0 ]; then
+      return 1
+    fi
+  fi
+
+  # Fetch 'action' label ID
+  local action_label_id
+  action_label_id=$(codeberg_api GET "/labels" 2>/dev/null | \
+    jq -r '.[] | select(.name == "action") | .id' 2>/dev/null || true)
+  if [ -z "$action_label_id" ]; then
+    return 2
+  fi
+
+  # Create the issue
+  local payload result
+  payload=$(jq -nc \
+    --arg title "$title" \
+    --arg body "$body" \
+    --argjson labels "[$action_label_id]" \
+    '{title: $title, body: $body, labels: $labels}')
+
+  result=$(codeberg_api POST "/issues" -d "$payload" 2>/dev/null || true)
+  FILED_ISSUE_NUM=$(printf '%s' "$result" | jq -r '.number // empty' 2>/dev/null || true)
+
+  if [ -z "$FILED_ISSUE_NUM" ]; then
+    return 3
+  fi
+}
diff --git a/planner/planner-poll.sh b/planner/planner-poll.sh
index 6bd0f44..510709b 100755
--- a/planner/planner-poll.sh
+++ b/planner/planner-poll.sh
@@ -13,6 +13,8 @@ FACTORY_ROOT="$(dirname "$SCRIPT_DIR")"
 
 # shellcheck source=../lib/env.sh
 source "$FACTORY_ROOT/lib/env.sh"
+# shellcheck source=../lib/file-action-issue.sh
+source "$FACTORY_ROOT/lib/file-action-issue.sh"
 
 LOG_FILE="$SCRIPT_DIR/planner.log"
 LOCK_FILE="/tmp/planner-poll.lock"
@@ -40,28 +42,7 @@ fi
 
 log "--- Planner poll start ---"
 
-# ── Dedup: skip if an open run-planner action issue already exists ────────
-OPEN_ACTIONS=$(codeberg_api GET "/issues?state=open&type=issues&labels=action&limit=50" 2>/dev/null || true)
-if [ -n "$OPEN_ACTIONS" ] && [ "$OPEN_ACTIONS" != "null" ]; then
-  EXISTING=$(printf '%s' "$OPEN_ACTIONS" | \
-    jq '[.[] | select(.title | test("run-planner"))] | length' 2>/dev/null || echo 0)
-  if [ "${EXISTING:-0}" -gt 0 ]; then
-    log "poll: open run-planner action issue already exists — skipping"
-    log "--- Planner poll done ---"
-    exit 0
-  fi
-fi
-
-# ── Fetch 'action' label ID ──────────────────────────────────────────────
-ACTION_LABEL_ID=$(codeberg_api GET "/labels" 2>/dev/null | \
-  jq -r '.[] | select(.name == "action") | .id' 2>/dev/null || true)
-
-if [ -z "$ACTION_LABEL_ID" ]; then
-  log "ERROR: 'action' label not found — cannot file planner issue"
-  exit 1
-fi
-
-# ── File action issue ─────────────────────────────────────────────────────
+# ── File action issue for run-planner formula ─────────────────────────────
 ISSUE_BODY="---
 formula: run-planner
 model: opus
@@ -73,21 +54,20 @@ strategic planning (resource+leverage gap analysis), and memory update.
 
 Filed automatically by \`planner-poll.sh\`."
 
-PAYLOAD=$(jq -nc \
-  --arg title "action: run-planner — periodic strategic planning" \
-  --arg body "$ISSUE_BODY" \
-  --argjson labels "[$ACTION_LABEL_ID]" \
-  '{title: $title, body: $body, labels: $labels}')
+_rc=0
+file_action_issue "run-planner" "action: run-planner — periodic strategic planning" "$ISSUE_BODY" || _rc=$?
+case "$_rc" in
+  0) ;;
+  1) log "poll: open run-planner action issue already exists — skipping"
+     log "--- Planner poll done ---"
+     exit 0 ;;
+  2) log "ERROR: 'action' label not found — cannot file planner issue"
+     exit 1 ;;
+  *) log "ERROR: failed to create action issue for run-planner"
+     exit 1 ;;
+esac
 
-RESULT=$(codeberg_api POST "/issues" -d "$PAYLOAD" 2>/dev/null || true)
-ISSUE_NUM=$(printf '%s' "$RESULT" | jq -r '.number // empty' 2>/dev/null || true)
-
-if [ -z "$ISSUE_NUM" ]; then
-  log "ERROR: failed to create action issue for run-planner"
-  exit 1
-fi
-
-log "Filed action issue #${ISSUE_NUM} for run-planner formula"
-matrix_send "planner" "Filed action #${ISSUE_NUM}: run-planner — periodic strategic planning" 2>/dev/null || true
+log "Filed action issue #${FILED_ISSUE_NUM} for run-planner formula"
+matrix_send "planner" "Filed action #${FILED_ISSUE_NUM}: run-planner — periodic strategic planning" 2>/dev/null || true
 
 log "--- Planner poll done ---"